Most small shred companies start with a certificate template in a word processor. It works until volume grows. Then certificates go out late, numbers get skipped or reused, and finding last year's copy takes an afternoon. Certificate of destruction software fixes this by building certificates from the work itself.
What it should do
- Fill the certificate from the driver's record: client, site, date, times, containers, driver and signature
- Number certificates automatically, in sequence, with no gaps or repeats
- Use your logo and your wording
- Email the certificate to the right client contacts as soon as the stop is done
- Lock issued certificates so no one can quietly change them
- Handle mistakes with a corrected version that points to the original, and keep both
- Handle off-site work: a pickup receipt first, the certificate after destruction
- Let you find and resend any past certificate in seconds
Why locking matters
A certificate is evidence. If anyone in your office can edit a sent certificate, it's hard to prove it says what it said the day it was issued. Locking with numbered corrections gives you a clean history that holds up when a client or auditor asks.
Standalone or part of a bigger system?
A standalone certificate tool still needs someone to enter the service details. The real time savings come when certificates are part of the same system that schedules the work and runs the driver app, so nothing is typed twice.
How Trakro does it
Trakro creates each certificate from the driver's service record, numbers it, emails it to the site's certificate contacts and locks it. Corrections create a new numbered version, and both are kept. Certificates are kept for at least seven years by default.
Let Trakro handle the paperwork.
Certificates, chain of custody and invoices, built from every stop.