Search for 'software for paper shredding' and you'll find three kinds of results: shredding machines, general field service apps and a small number of tools built for shred companies. This page is about the last kind: software that runs a paper shredding business, not the shredder itself.
The six jobs it has to do
- 1Keep recurring service on schedule: weekly, every few weeks, monthly and on call, with holidays and pauses handled for you.
- 2Turn the schedule into daily routes, one per truck, and get them onto drivers' phones.
- 3Let drivers record each stop quickly, even with no signal: containers, photos, signatures and a reason when a stop can't be serviced.
- 4Produce proof: a numbered certificate of destruction for on-site work, and a pickup receipt followed by a certificate for off-site work.
- 5Bill the work that was done, with your prices, minimums and fuel surcharge, and let clients pay by card.
- 6Keep records that hold up: locked certificates, a change history and data you can export.
How to tell a shred tool from a generic one
- It knows what a console, a 95-gallon bin and a purge are, without custom fields
- Certificates are created from the driver's record, not typed into a template
- Off-site work has a pickup step and a destruction step
- It tracks the containers you've left at each site
- Prices can be per container, per pound, per box or flat
What small companies need most
A one- to three-truck company doesn't need an enterprise rollout. It needs to be running in days, priced so that one truck can afford it, and simple enough that a new driver learns it on the first route. Watch for per-user pricing, paid onboarding projects and long contracts.
Trakro in one paragraph
Trakro is software for independent paper shredding companies. It handles scheduling, routes, an offline driver app, automatic certificates of destruction, invoicing with card payments and QuickBooks Online sync. Plans are priced by truck, from $99 a month for one truck, and every plan includes every feature. Start a 30-day free trial with no card.
Let Trakro handle the paperwork.
Certificates, chain of custody and invoices, built from every stop.